Managing and overseeing all reception area activities, ensuring smooth operations and a welcoming environment.

Handling incoming calls, directing them to the appropriate personnel, and taking messages accurately.

Greeting and assisting visitors, ensuring they sign in, and notifying the relevant employee of their arrival.

Managing the reception area's appearance, ensuring it is clean, organized, and presentable at all times.

Handling incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.

Maintaining and updating various logs, records, and databases related to visitors and appointments.

Providing administrative support, such as photocopying, scanning, and faxing documents as needed.

Coordinating meeting room bookings and ensuring they are properly equipped and prepared for use.

Assisting with travel arrangements, including booking flights, hotels, and transportation for staff.

Managing office supplies inventory and placing orders when necessary to ensure adequate stock levels.

Welcoming visitors and directing them appropriately, ensuring a positive first impression.

Answering and routing calls, taking messages, and providing information to callers.

Managing and scheduling appointments for staff and clients efficiently.

Maintaining accurate records of visitors, calls, and appointments for future reference.

Receiving, sorting, and distributing incoming mail and packages to the appropriate recipients.

Entering data into computer systems and maintaining accurate databases.

Managing and ordering office supplies to ensure smooth office operations.

Responding to inquiries via email, phone, or in person, providing accurate information.

Assisting with basic accounting tasks such as invoice processing and expense tracking.

Ensuring office equipment is in good working order and arranging for repairs when needed.

Assisting with the coordination of meetings, including booking rooms and arranging refreshments.